Choose a group activity with clear limits

1. Agree on the shared limits first: available time, maximum spending, travel distance and any access needs people choose to mention. Keep these separate from preferences.
2. Offer two or three concrete options that fit those limits. Describe the start time, duration and meeting place consistently for every option.
3. Set a decision deadline and ask each person which options they can attend. Choose a workable option, then send one final plan with the agreed details.

Check availability before treating the choice as confirmed. If no option works for everyone, discuss splitting the outing rather than pressuring someone to stretch a limit.