Agree on a precise meeting point

1. Choose a visible, fixed feature such as a named entrance or information desk. Avoid descriptions like “outside” when a building has several exits.
2. Write one meeting time and a short location description in a shared note. Ask everyone to repeat the place in their own words.
3. Agree what to do if somebody is late: how long to wait, which contact method to try and whether anyone should stay at the meeting point.

Check that the location remains accessible at that time. For children or anyone needing assistance, keep appropriate supervision instead of relying on this arrangement alone.