Share a document with the right access

A shared link is useful only when the intended person can open the correct document with appropriate access.

1. List who needs to read, comment or edit. Choose the least access that still lets each person complete the task, using named recipients where practical.
2. Open the sharing panel and inspect the parent folder too. In Google Drive, folder permissions can determine access to the files inside it.
3. Remove unrelated material from the document. Check comments and suggestions before including people outside the original working group.
4. Send one clearly labelled link with the requested action. Ask a recipient to confirm that the document opens in the expected account.

After the review, check whether temporary access is still needed. Follow your organization's sharing rules when working with company files.