Check email attachments before sending

An attachment can look correct in the message while containing the wrong material. Check its contents before treating the email as ready.

1. Finish the document and save it. Open the exact file you intend to attach, checking its first page, last page and any section changed recently.
2. Attach that file, then compare the displayed filename with your intended version. Wait for the upload to complete and remove accidental extra attachments.
3. Write what the recipient should do with the file. If the service substitutes a cloud link for a large attachment, check the link's access permissions.
4. Review all recipients, including copied addresses. Look for similarly named contacts and remove anyone who does not need the document.

Before sending, reread the subject and attachment sentence together. For sensitive work material, use the transfer method approved by your organization.